If you’ve overgrown your current office and your business is ready to move into a larger space, there are a few moving tips you should keep in mind. Although moving can be stressful for homeowners, it’s even more stressful for business owners. Here are six practical ways you can start preparing your office for a move.
1. Relocate When It’s Not Busy
Unfortunately, unless you’re in a seasonal industry there’s probably no “ideal” time of the year to move. However, you should plan to move during the least busy time of the year for you and your business. For example, if you own a retail shop or run a real estate brokerage, consider moving in the middle of January during the lull after the winter holidays. Not only is this less disruptive to the business, but moving costs are also cheaper that time of the year as well.
2. Assign a Person to Manage the Move
As a business owner, you can’t neglect everything to transition your office to its next location. After all, you still have a business run. It’s important to appoint a professional moving company to manage the move instead. Not only does this allow you to stay focused on business affairs, but it could save you money as well. Be sure to hire someone you trust fully, who understands your business, and can properly represent your company. Doing this can help make the move a whole lot easier.
3. Draft a Timeline of the Move
Before moving anything to your new office, you should work with your team or moving coordinator to create a timeline of things to get done during the move. If you’re hiring professional movers, you should discuss the timeline with them as well to ensure they can meet your needs. This planning keeps everyone on the same page and ensures the move is done as efficiently as possible.
4. Create a Floor Plan
After choosing your new office space and creating a timeline, you should meet with your move team and staff leaders to design suitable floor plan for the new space. Determine the best place for each department and executive office. Consider which staff organization method works best for your new space. For example, you may have had cubicles in the past, but an open floor plan might work better in your new office.
5. Move the IT Department First
Your company’s IT department is essential to operations and allows the rest of your staff to complete their jobs. For this reason, you should consider moving your IT department to the new office first. This way, your company can get up and running in the new space much faster. Talk to the head of the IT department to see if there are any additional equipment needs that you need to handle before the move. This way, your IT dept. run efficiently in your new place.
6. Pay Attention to Your Staff
When you move to a new office, you must pay as much attention to your employees as you do to the new place. It is your responsibility to prepare them for the move and treat them with kindness and respect, so they respond well to the transition. Talk to your staff, answer their questions, and help them deal with the move.